AI automations built around the outcomes your agency actually needs — not technical jargon. Pick what hurts most, start there, and expand as you go.
We map your workflows and find high-impact opportunities
We architect automations around your existing tools
We deploy, test, and go live with human-in-the-loop controls
We monitor, tune, and expand based on real usage data
The problem: Every new role means sifting through dozens — often hundreds — of applications. Most aren't even close to a match, but someone still has to read them.
How it works: AI reads each CV against your job spec, scores it across the criteria that matter to you, and surfaces a ranked shortlist — instantly. Your consultant reviews the top candidates, not the whole pile.
2–3h
saved per role, per consultant
<60s
to produce a ranked shortlist
Scored, ranked shortlist delivered to your ATS or inbox
Plain-English summary for each candidate explaining why they ranked where they did
Human approval before any candidate communication goes out
Works with Bullhorn, Vincere, JobAdder, and all major ATS platforms
Included in: Pilot Programme (£1,500) · Ongoing automation from £1k/month
The problem: Coordinating a single interview slot across a candidate, a client, and a consultant can take a dozen emails and half a day. Multiply that by every live role.
How it works: AI checks calendar availability across all parties, proposes slots, sends invites, and handles confirmations. Reschedules are managed automatically. Your consultant is looped in at every step but doesn't have to chase anyone.
Zero
scheduling email chains
24/7
availability coordination
Automated diary coordination across candidates, clients, and consultants
Confirmation and reminder emails sent automatically to all parties
Rescheduling handled without consultant involvement
Post-interview follow-up sequences triggered automatically
Included in: Ongoing automation from £1k/month
The problem: Your consultants know they should be hitting candidates on email, LinkedIn, and job boards simultaneously. They don't have the bandwidth to do it well — or consistently.
How it works: Personalised, multi-channel sequences go out automatically based on your targeting criteria. Responses are tracked and routed to the right consultant. Every message is drafted by AI and approved by your team before sending.
3×
more outreach, same headcount
100%
human-approved before sending
Personalised outreach across email, LinkedIn, and job boards
Response tracking and automatic routing to the right consultant
Follow-up sequences that run until you get a reply
Application acknowledgements and status updates handled automatically
Included in: Ongoing automation from £1–2k/month
The problem: Client emails land in a shared inbox and sit there while the right person figures out it's theirs. Slow responses cost relationships and, eventually, mandates.
How it works: Incoming enquiries are read, categorised, and routed to the correct consultant instantly — with a draft response pulled from your ATS data and ready to review. No more "did anyone reply to Acme yet?"
Fast
first response, every time
Zero
dropped client enquiries
Automatic triage and routing of client emails to the right consultant
Draft responses generated from live ATS data, ready to approve and send
Automated client pipeline update emails — weekly, consistent, zero manual effort
Alert escalation for high-priority or time-sensitive enquiries
Included in: Pilot Programme (£1,500) · Ongoing automation from £1k/month
The problem: Your CRM has duplicate records, outdated contact details, and missing fields. Everyone knows it's a mess. Nobody has time to fix it.
How it works: An automation runs continuously in the background — identifying duplicates, flagging stale data, enriching contact records with up-to-date information, and prompting consultants to approve changes. Your database improves itself, daily.
Clean
data you can actually trust
0h
manual data cleaning per week
Continuous duplicate detection and merge suggestions
Contact detail enrichment from public sources (LinkedIn, Companies House, etc.)
Missing field alerts and automated prompts to consultants
All changes approved by a human before being applied
Included in: Ongoing automation from £1k/month · Cloud-based or self-hosted depending on your data requirements
The problem: Right-to-work checks, document collection, and expiry tracking are non-negotiable — but they're also a massive time drain, especially for agencies placing contractors.
How it works: Automations handle document requests, track submission status, flag expiring documents, and maintain a full compliance audit trail — all without your consultants having to chase anyone manually.
Full
audit trail for every placement
Zero
missed document deadlines
Automated document collection requests sent to candidates
Right-to-work and ID verification workflow with expiry tracking
Automated reminders before documents expire — no chasing required
Searchable compliance audit log for every placed candidate
Included in: Ongoing automation from £1–2k/month · Cloud-based or self-hosted depending on your needs
Upskill your team on AI tools in one day. From £750.
Not every agency is ready to automate everything at once. Our training sessions give your consultants the knowledge and confidence to start using AI tools in their day-to-day — even before any automation goes live.
Sessions are practical, hands-on, and tailored to recruitment — not generic "AI for business" workshops. Expect real examples, real tools, and real outcomes your team can use the next day.
Pricing
From £750
per session · on-site or remote
How to use AI tools for CV review, outreach, and report writing
Prompting techniques for recruitment-specific tasks
What to automate first and how to build the business case internally
Data privacy and compliance considerations when using AI with candidate data
Q&A and a tailored action plan for your agency
Book a free automation audit. We'll map your workflows, identify the highest-impact starting point, and show you exactly what's possible — no obligation, no jargon.
Book Your Free Automation Audit →Or email anas@shortlistops.co.uk — we'll get back to you within 24 hours.