We build AI-powered automations that save recruitment agencies 5–10 hours per consultant per week — so your team can focus on placing candidates, not pushing paper.
Your consultants didn't get into recruitment to screen 200 CVs for one role, chase candidates for interview confirmations, or manually update CRM records at 6pm on a Friday.
Every new role means sifting through dozens — or hundreds — of applications. Most aren't even close to a match.
Follow-ups, interview confirmations, rejection emails, status updates. It never ends, and dropping the ball costs placements.
Duplicate records, outdated contact details, missing notes. Everyone knows it's a problem. Nobody has time to fix it.
Weekly activity reports, client updates, pipeline summaries — all assembled manually from three different systems.
Your consultants know they should reach out across LinkedIn, email, and job boards simultaneously. They don't have the bandwidth.
40–60%
of consultant time on tasks that don't generate revenue
That's a systems problem.
Targeted automations that plug into your existing tools and handle the repetitive work your consultants shouldn't be doing.
AI reads, scores, and shortlists candidates against your job specs — surfacing the best matches instantly.
Auto-responses, interview scheduling, status updates, and follow-ups — all triggered automatically, all sounding human.
Duplicate detection, data enrichment, missing field alerts. Your database cleans itself.
Weekly summaries, client pipeline updates, and activity dashboards — generated and delivered without anyone lifting a finger.
Coordinated messaging across email, LinkedIn, and job boards — personalised, timed, and tracked.
Every automation includes human approval. Nothing goes out without your team's say-so. You stay in control.
Purpose-built automations for the tasks that eat your consultants' time every single day.
Stop reading every CV manually. AI scores and ranks candidates against your job spec — surfacing the best matches in seconds, not hours.
Typical result
2–3 hours saved per role
Coordinating diaries across candidates, clients, and consultants used to mean endless back-and-forth. Now it happens automatically.
Typical result
Zero scheduling email chains
Personalised, multi-channel messaging across email, LinkedIn, and job boards — at scale and timed for maximum response rates.
Typical result
3× more outreach, same headcount
Incoming client enquiries are triaged, categorised, and routed to the right consultant instantly — with a draft response ready to review.
Typical result
Faster response, no dropped balls
Duplicate detection, missing field alerts, and contact enrichment — running continuously in the background so your database stays clean.
Typical result
A CRM you can actually trust
Automated document collection, right-to-work verification, and expiry tracking — so nothing slips through the cracks before a placement goes live.
Typical result
Full compliance, zero chasing
Not ready for full automation yet? We run one-day AI training sessions for recruitment teams — practical, hands-on, and tailored to how your agency works.
From £750
per session
Not sure where to start? That's what the audit is for.
Book Your Free Automation Audit →Recruitment agencies handle sensitive personal data every day. We built our entire approach around that reality.
No AI sends an email or updates a record without explicit sign-off from your team.
Personal data is tokenised before processing — names, emails, and phone numbers never pass through AI in plain text.
Every action, decision, and approval — logged and searchable. Perfect for compliance reviews.
Any automation can be paused or stopped instantly, from a single dashboard.
Depending on your needs, we deploy on your own infrastructure or encrypted, EU-hosted cloud services — your choice.
We walk through our full security approach during your audit call. No black boxes.
Get a working automation live in your agency within 4 weeks.
Pilot fee credited in full against any ongoing engagement.
Get Started →Priced per workflow based on complexity. No long-term contracts.
We'll scope exactly what's possible before you spend a penny.
Book Audit First →5–10h
saved per consultant per week
2–4wk
from kickoff to live automation
100%
human-in-the-loop approval
We ran a full Senior Software Engineer recruitment pipeline live — 15 candidates scored, ranked, and personalised outreach emails drafted, all in under a minute. The outputs are real. See exactly what our AI produced.
15
CVs screened
<60s
Total time
4
Shortlisted
~8min
Recruiter time
Book a free automation audit — we'll map your workflows, identify quick wins, and show you exactly what's possible. No obligation. No jargon.
Or email us at anas@shortlistops.co.uk — we'll get back to you within 24 hours.